Practice 1: The 2025 Advertisement
WANTED — Office Assistant. Qualification: Any degree with Computer Knowledge. Apply within 10 days to: Jaashritha Enterprises, Industrial Layout, J.P. Nagar, Bangalore - 560076. (The Deccan Herald, 5 March 2025.)
Model letter
YYYY
Date: 10 March 2025
To The Manager Jaashritha Enterprises Industrial Layout J.P. Nagar Bangalore - 560076
Sir,
Sub: Application for the post of Office Assistant. Ref: Your advertisement in The Deccan Herald dated 5 March 2025.
With reference to the above advertisement, I wish to apply for the post of Office Assistant in your organisation.
I have completed my B.Com. degree from a recognised college with a first class, and I have also completed a course in computer applications. I can work with word processing, spreadsheets, e-mail and the internet, and I am fluent in English and Kannada.
If I am selected, I assure you that I shall discharge my duties sincerely and to the satisfaction of my superiors. I request you to grant me an interview at your convenience.
Thanking you,
Yours faithfully, XXXX
Encl: Bio-data and copies of certificates.
Practice 2: A Teacher's Post
WANTED — English Teacher for a residential high school. Qualification: B.A. with B.Ed. Apply within 15 days to: The Principal, Sharada Public School, Hassan - 573201. (The Times of India, 2 April 2025.)
Model letter
YYYY
Date: 8 April 2025
To The Principal Sharada Public School Hassan - 573201
Madam,
Sub: Application for the post of English Teacher. Ref: Your advertisement in The Times of India dated 2 April 2025.
I wish to apply for the post of English Teacher advertised by your school.
I have completed my B.A. with English as my major subject and my B.Ed. from a recognised university. During my training I taught English to students of classes eight to ten, and I am comfortable with both grammar and literature. I also enjoy conducting reading and debating activities for students.
If I am appointed, I shall do my best to teach with care and to help the students improve their language. I request you to grant me an interview at your convenience.
Thanking you,
Yours faithfully, XXXX
Encl: Bio-data and copies of certificates.
Practice 3: A Sales Executive
REQUIRED — Sales Executive. Any graduate with good communication skills; two-wheeler preferred. Apply within a week to: The Manager, Sunrise Agencies, Station Road, Davangere - 577002. (Prajavani, 12 June 2025.)
Model letter
YYYY
Date: 16 June 2025
To The Manager Sunrise Agencies Station Road Davangere - 577002
Sir,
Sub: Application for the post of Sales Executive. Ref: Your advertisement in Prajavani dated 12 June 2025.
With reference to your advertisement, I offer myself as a candidate for the post of Sales Executive in your firm.
I am a graduate in commerce and I have good communication skills in English, Kannada and Hindi. I have worked for six months as a sales trainee, where I learnt to meet customers, explain products and maintain daily records. I have my own two-wheeler and a valid driving licence, and I am willing to travel within the district.
If I am selected, I shall work sincerely to increase the sales of your firm. I request you to give me an opportunity to attend an interview.
Thanking you,
Yours faithfully, XXXX
Encl: Bio-data and copies of certificates.
Practice 4: A Laboratory Assistant
WANTED — Laboratory Assistant for a college science laboratory. Qualification: B.Sc. with Chemistry. Apply within 10 days to: The Principal, Government PU College, Shivamogga - 577201. (Deccan Herald, 20 July 2025.)
Model letter
YYYY
Date: 25 July 2025
To The Principal Government PU College Shivamogga - 577201
Sir,
Sub: Application for the post of Laboratory Assistant. Ref: Your advertisement in the Deccan Herald dated 20 July 2025.
I wish to apply for the post of Laboratory Assistant advertised for your college laboratory.
I have completed my B.Sc. with Chemistry as my major subject from a recognised college. I am familiar with the preparation of solutions, the handling and storage of chemicals, and the safe use of laboratory equipment. I am also careful about keeping records and maintaining the laboratory register.
If I am appointed, I shall carry out my work carefully and follow all safety rules. I request you to grant me an interview at your convenience.
Thanking you,
Yours faithfully, XXXX
Encl: Bio-data and copies of certificates.
A Bio-data to Attach
BIO-DATA
Name: XXXX Address: YYYY Date of birth: 12 June 2007 Educational qualification: B.Sc. (Chemistry), First Class Additional qualification: Certificate course in computer applications Languages known: English, Kannada, Hindi Experience: Six months as a laboratory trainee References: Available on request
Date: 25 July 2025 Place: YYYY Signature: XXXX
Self-Check Before You Finish
| Check | Yes? |
|---|---|
| YYYY at the top and the date below it | |
| The receiver's address copied from the advertisement | |
| Sir or Madam, followed by a comma | |
| Sub line naming the post | |
| Ref line naming the newspaper and its date | |
| Three paragraphs: apply, suitability, assurance | |
| Yours faithfully, and then XXXX | |
| Encl: line at the end | |
| No real name, address or school anywhere | |
| The date inside the period the advertisement allows |
Write One Yourself
WANTED — Data Entry Operator. Qualification: Any degree with typing speed of 40 w.p.m. Apply within 10 days to: The Manager, Anubhava Info Services, Gandhi Bazaar, Mysuru - 570001. (Prajavani, 3 August 2025.)
Write the letter using the skeleton, then check it against the list above. Your second paragraph should mention the degree, the typing speed and one more useful skill, because that is what the advertisement asks for and a little more.
[Exam Tip] — Practise the skeleton until you can write the address block, the subject and reference lines and the closing without thinking. Those parts carry the format marks, and they are the same in every letter you will ever be asked to write in this exam.